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2011/12 Annual Report Lenovo Group Limited 39
Board Process
The Board recognises the significance of providing timely and appropriate information to directors so as to enable them to
make informed decisions and to perform their duties and responsibilities effectively.
• Noticeofnotless
than7days(orother
reasonableperiod)be
given
•Generally,notless
than3days(orother
reasonableperiod)
beforethemeeting
•One-on-onebrieng
offered to each
directorpriortothe
meeting
BOARD
MEETING
Regular Board
Meeting
datesset2years
in advance
Other Board
Meeting
Convene Board
Meeting
Despatch
Boardpapersto
directors
The Board
meetsatleast4
timesayearat
approximately
quarterlyintervals
Meeting agenda
and notice
Despatch
Boardpapersto
directors
• PursuanttotheArticlesofAssociationthat,unlessotherwisepermissibleintheArticlesof
Association,adirectorshallnotvoteonanyresolutionoftheBoardapprovinganycontractor
arrangementoranyotherproposalinwhichhe/sheismateriallyinterestednorshallhe/shebe
countedinthequorumpresentatthemeeting.
• MinutesofBoardmeetingwererecordedinsufcientdetailthemattersconsideredbytheBoard
anddecisionsreached,includinganyconcernsraisedbydirectorsordissentingviewsexpressed.
• MinutesofBoardmeetingwerecirculatedtotherespectiveBoardmembersforcommentwhere
appropriateanddulykeptinminutesbookforinspectionbyanydirector.
• Tofacilitate
maximum
attendance
• Toreviewnancial
performance,
strategy&
operations
• Finalizedbythe
Chairman in
consultationwith
Boardmembers
• Noticeofnotless
than30daysbe
given
• Agendaand
supporting
documents7
days,withupdated
nancialgures
3days(orother
reasonableperiod)
priortothemeeting
>
>
>
>
>
• Toconsideradhoc
matters